Dext’s new Mileage Claims Feature
Dext has recently introduced a game-changing Mileage Claims Feature, designed to streamline the reimbursement process for employee travel expenses. This powerful tool can help businesses stay organized and compliant with Canadian tax regulations. We were already huge Dext fans (it’s our go-to tool for receipt and bill data entry), and this new feature makes it even more useful.
Why Use Dext’s Mileage Claims Feature?
Managing employee travel reimbursements can be time-consuming and prone to errors, especially when calculating mileage rates and tracking vehicle usage. Dext’s new feature solves these challenges by providing a simple, automated process for logging and approving mileage claims.
Here’s how you can benefit:
- Effortless Trip Logging
Employees can record trips directly in the Dext app, specifying starting and ending locations, trip distances, purposes, and even the number of passengers. This ensures that every detail is captured accurately and consistently. - Automatic Rate Calculations
Dext applies the Canada Revenue Agency (CRA)-approved mileage rates, automatically calculating the reimbursement amount. This eliminates guesswork and helps you remain compliant with tax regulations. - Seamless Vehicle Management
Users can register their vehicles, including key details like type and fuel. This ensures that mileage claims are based on accurate, up-to-date information. - Centralized Records for Easy Tracking
With a dedicated mileage tracking section in Dext, you can easily review past trips and generate reports for tax filing or internal audits. - Flexible Submission Options
Whether on-the-go with the mobile app or at your desk with the web application, Dext makes it easy for employees to submit mileage claims anywhere, anytime.
You can watch a short video introduction here.
Get Started Today
This January, take advantage of the opportunity to simplify your mileage claims process. To help you get started, we’ve prepared:
- A Step-by-Step Guide: Learn how to set up and use Dext’s mileage feature for your business.
- Video Tutorial: Watch a short video walkthrough on logging trips, submitting claims, and managing reimbursements.
Want to learn more or not already using Dext? Contact us today, and we’ll guide you through integrating Dext’s Mileage Claims Feature into your business processes. Let’s make 2025 the year of efficiency, accuracy, and compliance for your financial workflows!
The Canada Revenue Agency (CRA) establishes specific per-kilometer rates for automobile allowances, which are applied cumulatively throughout the tax year. For 2024, the rates are:
- 70 cents per kilometre for the first 5,000 kilometres driven.
- 64 cents per kilometer for each kilometer beyond 5,000.
In the Northwest Territories, Yukon, and Nunavut, an additional 4 cents per kilometer is permitted for travel.
These rates are designed to reflect the average costs of operating a vehicle, including factors like fuel prices, maintenance, insurance, and depreciation.
Therefore, when creating your first mileage claim in Dext, it’s essential to include the total distance claimed to date for the current tax year, encompassing any mileage previously claimed outside of Dext. This approach ensures that the cumulative mileage is accurately recorded, allowing Dext to apply the correct CRA reimbursement rates.
By adhering to this practice, you ensure compliance with CRA guidelines and receive accurate reimbursements for your business-related travel.
